Kaption
| Plan | Price | Billed yearly |
|---|---|---|
| Free | Free | – |
| Pro | US$11.99 a month | US$7.99 a month |
| Business | US$19.99 a month2 WhatsApp numbers | US$11.99 a month |
Switch · Transcription
Switching from another transcription extension
If you installed an extension only to read WhatsApp voice notes as text, Kaption does that too and puts summaries, search, translation and scheduling in the same place. Every account starts with 60 days of Business, unlimited.
How do I transcribe WhatsApp voice notes on a computer?
Kaption is a browser extension for WhatsApp Web in Chrome and Edge that adds a transcribe button to every voice note, in the language it was recorded in, across dozens of languages. Add it from the Chrome Web Store, open web.whatsapp.com and click transcribe on a voice note: the text appears under the message.
Every account starts with 60 days of Business, unlimited; then Free continues with limits on voice notes. Lifetime local AI (US$79 once, US$99 after your first 60 days): unlimited on your computer. Pro (US$11.99 a month) and Business: unlimited Turbo and Smart transcription, in the cloud or on your device.
Updated
Kaption vs other transcribers at a glance
Last checked: Nov 3, 2026
TL;DR
- Kaption is unlimited for every account’s first 60 days; after that Free transcribes on your device with limits, and Pro and Business transcribe without limits in the cloud. It adds summaries, transcript search, translation, reminders and export.
- WhatsApp’s own transcripts are free and run on your phone. WhatsApp documents them for phones; we found no source either way for WhatsApp Web or Desktop.
- Privacy is the honest trade-off: some transcribers say they process audio in the browser, and WhatsApp transcribes on the device. Kaption Pro and Business use its cloud by default; Free (after the first 60 days) and Lifetime local AI transcribe on your computer.
How does Kaption compare, feature by feature?
Yes, partial and no follow what each vendor advertises on its own site and Chrome Web Store listing. “No” means not advertised there, not a tested absence. Each mark links to its source.
| Feature | Kaption | Transcribe WhatsApp Audio with AI | WASBB Audio to Text | WhatsApp transcripts |
|---|---|---|---|---|
| Voice-note transcription | Yes | Yes | Yes | PartialOn phones, on the device, in select languages. Support on WhatsApp Web and Desktop isn’t documented. |
| Translation | Yes | No | No | No verified information |
| AI replies or summaries | Yes | No | No | No verified information |
| MCP for Claude and ChatGPT | Yes | No | No | No verified information |
| Scheduled messages | PartialOne-to-one chats only, and the computer must be on. Pro: 5 a week; Business: unlimited; on Free only in the first 60 days. | No | No | No verified information |
| Scheduled statuses | Yes | No | No | No verified information |
| Reminders | Yes | No | No | No verified information |
| Labels, CRM or Kanban | PartialNo CRM or Kanban. Through MCP, an assistant can manage WhatsApp Business labels and notes. | No | No | No verified information |
| Inbox tabs and filters | PartialNo custom inbox tabs. Through MCP, an assistant can manage WhatsApp’s own chat lists. | No | No | No verified information |
| Backups and export | Yes | No | No | No verified information |
| WhatsApp call recording | Yes | No | No | No |
| Desktop app | Yes | No | No | Yes |
| Bulk messages and campaigns | No | No | No | No verified information |
| Data stays on your device | PartialPro and Business transcribe in Kaption Cloud by default. After the first 60 days, Free transcribes on your device, and Lifetime local AI transcribes and translates on your computer with smaller models. | Yes | PartialKeeps transcripts in your browser; where the audio is processed isn’t stated. | Yes |
What do they cost?
Transcribe WhatsApp Audio with AI
No public prices on its site or store listing.
SourceWASBB Audio to Text
No public prices on its site or store listing.
SourceWhatsApp transcripts
| Plan | Price | Billed yearly |
|---|---|---|
| Free | – |
Kaption’s prices as its pricing page shows them since Nov 6, 2026; the others as each vendor’s pricing page showed them on Nov 3, 2026, before tax. Prices change; check the source before you buy. Last checked: Nov 3, 2026.
Who should stay with what they have?
- Anyone who needs transcription to stay on the device: WhatsApp’s own transcripts on the phone, or a transcriber that says it works in the browser.
- Anyone who wants one transcription button and nothing else.
Kaption doesn’t do bulk messaging or campaigns, on purpose: its terms forbid unsolicited messages. If sending to lists is your job, use a tool built for it.
Why do people look for an alternative?
From Chrome Web Store reviews, read on Nov 3, 2026. Each one links to the reviews page.
Transcription works only some of the time.
“sometimes not working.”
— a Chrome Web Store review, Oct 1, 2026, 3★
One extension instead of several
Many people end up with one extension for transcripts, another for privacy and a third for scheduling. Kaption covers all three in WhatsApp Web and the desktop app, with about 50,000 users and a 4.8 rating from 5.5K reviews on the Chrome Web Store.
How to switch
- 01
Install Kaption
Add Kaption to Chrome or Edge, or download the desktop app for Mac or Windows.
- 02
Turn off the other transcriber
Two extensions adding buttons to the same voice notes can clash. Switch the old one off in chrome://extensions and reload WhatsApp Web.
- 03
Pick your language
Kaption detects the language, or you can set one per chat. It covers 36 languages, including Portuguese, Spanish, Italian, German, Turkish and Chinese.
- 04
Read a voice note
Tap Aa on any voice note to read it in the bubble, or turn on automatic transcription so new voice notes arrive as text.
- 05
Save your old transcripts
Transcripts made by another extension stay in that extension. Copy or export the ones you need before you remove it.
What you get beyond the transcript
Search voice notes
Matching transcripts show up in WhatsApp’s own search, so you can find what someone said.
Summaries
The gist of a long voice note or a whole chat in a few lines.
Smart transcription
On Pro, transcription learns the names and brands you use, so they come out spelled right.
On the phone, too
On Pro, the Kaption app for iPhone and Android, which also receives the transcripts made on your computer.
Privacy
In the desktop app, on supported hardware, you can transcribe on the device and switch cloud transcription off.
Plan and limits
Every account starts with 60 days of Business, unlimited. After that, Free continues with limits on voice notes. Lifetime local AI (US$79 once, US$99 after your first 60 days; charged after 30 days free) transcribes and translates on your computer, unlimited. Pro (US$11.99 a month, or US$7.99 a month billed yearly) adds unlimited Turbo and smart transcription, summaries, translation and the mobile app; Business (US$19.99 a month) adds call recording, a second WhatsApp number and unlimited scheduling. See plans and prices
Questions
Is transcription really free?
For your first 60 days, yes: every account starts with 60 days of Business, unlimited. After that, Free continues with limits on voice notes; Lifetime local AI is one payment for unlimited transcripts on your computer, and paid plans add unlimited Turbo transcription in the cloud.
Which languages does it handle?
36 languages, detected on their own or set per chat.
Can I keep my transcripts from the old extension?
Not automatically. Copy or export them from that extension before you remove it.
Does it work on WhatsApp Business?
Yes, in WhatsApp Web and the desktop app.
Free toolWhatsApp voice note to text helper →
Read your voice notes with Kaption
Install it free and tap Aa on your next voice note.