---
title: "Best Cooby alternative for solo WhatsApp users"
description: "Kaption vs Cooby, checked Nov 3, 2026: features, prices and who should stay. Kaption adds voice-note transcripts, translation and call recording; Cooby wins on HubSpot sync and team inboxes."
canonical: "https://kaptionai.com/alternatives/cooby/"
lang: "en"
---

# Best Cooby alternative for solo WhatsApp users

> Kaption vs Cooby, checked Nov 3, 2026: features, prices and who should stay. Kaption adds voice-note transcripts, translation and call recording; Cooby wins on HubSpot sync and team inboxes.

Canonical: https://kaptionai.com/alternatives/cooby/

Last checked: Nov 3, 2026

If you use Cooby on your own for reminders and a tidy inbox, Kaption has reminders and snooze too, and adds voice-note transcripts, translation and summaries. If your team logs WhatsApp chats in HubSpot or Salesforce, Cooby is the better fit.

## TL;DR

- Price: Cooby Extension Pro is US$9.99 a month. Kaption Pro is US$11.99 a month, US$9.99 a month billed every 3 months or US$7.99 a month billed yearly: more month to month, the same every 3 months, less yearly.
- Kaption adds voice-note transcription, translation, call recording and a desktop app, which Cooby doesn’t advertise.
- Cooby wins on CRM and teams: HubSpot and Salesforce sync, custom tabs, templates, shared conversations and broadcasts. Kaption has none of these.

## How does Kaption compare with Cooby, feature by feature?

Yes, partial and no follow what each vendor advertises on its own site and Chrome Web Store listing. “No” means not advertised there, not a tested absence. Each mark links to its source.

| Feature | Kaption | Cooby |
| --- | --- | --- |
| Voice-note transcription | [Yes](https://kaptionai.com/whatsapp-voice-notes-to-text/) | [No](https://www.cooby.co/pricing) |
| Translation | [Yes](https://kaptionai.com/translate-whatsapp-messages/) | [No](https://www.cooby.co/pricing) |
| AI replies or summaries | [Yes](https://kaptionai.com/llms.txt) | [Partial](https://www.cooby.co/pricing): Answers and summaries, on team plans. |
| MCP for Claude and ChatGPT | [Yes](https://kaptionai.com/mcp/) | [Partial](https://www.cooby.co/pricing): Read-only, on team plans. |
| Scheduled statuses | [Yes](https://kaptionai.com/schedule-whatsapp-messages/) | [No](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Reminders | [Yes](https://kaptionai.com/pricing/) | [Yes](https://www.cooby.co/pricing) |
| Labels, CRM or Kanban | [Partial](https://kaptionai.com/mcp/): No CRM or Kanban. Through MCP, an assistant can manage WhatsApp Business labels and notes. | [Yes](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Inbox tabs and filters | [Partial](https://kaptionai.com/llms.txt): No custom inbox tabs. Through MCP, an assistant can manage WhatsApp’s own chat lists. | [Yes](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Backups and export | [Yes](https://kaptionai.com/backups/) | [Partial](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm): Contact import and export; messages logged to the CRM on team plans. |
| WhatsApp call recording | [Yes](https://kaptionai.com/call-recording/) | [No](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Desktop app | [Yes](https://kaptionai.com/desktop/) | [No](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Bulk messages and campaigns | [No](https://kaptionai.com/switch/blueticks/) | [Yes](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm) |
| Data stays on your device | [Partial](https://kaptionai.com/mcp/): Pro and Business transcribe in Kaption Cloud by default. After the first 60 days, Free transcribes on your device, and Lifetime local AI transcribes and translates on your computer with smaller models. | [Partial](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm): The extension keeps chat data on your computer; team plans sync messages to HubSpot or Salesforce. |

- [Kaption on the Chrome Web Store: about 50,000 users, 4.8★ from 5.5K ratings.](https://chromewebstore.google.com/detail/audio-to-text-in-whatsapp/iinbhdejcemjafkabjokgeaffgnmijbh?hl=en)
- [Cooby on the Chrome Web Store: 20,000 users, 4.5★ from 137 ratings.](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm?hl=en)

## What do Kaption and Cooby cost?

**Kaption** ([Source](https://kaptionai.com/pricing/)):

- Free: Free
- Pro: US$11.99 a month (Billed yearly: US$7.99 a month)
- Business: US$19.99 a month (2 WhatsApp numbers; Billed yearly: US$11.99 a month)

**Cooby** ([Source](https://www.cooby.co/pricing)):

- Extension Free: Free
- Extension Pro: US$9.99 a month
- CoobyTeams: US$17.99 a month (up to 3 users)
- Starter: US$20.99 per user a month (Billed yearly: US$15.99 per user a month)
- Growth: US$31.99 per user a month (Billed yearly: US$25.49 per user a month)
- Custom: Contact sales

Kaption’s prices as its pricing page shows them since Nov 6, 2026; the others as each vendor’s pricing page showed them on Nov 3, 2026, before tax. Prices change; check the source before you buy. Last checked: Nov 3, 2026.

## Who should stay with Cooby?

- Teams that log WhatsApp conversations in HubSpot or Salesforce.
- Anyone who depends on custom inbox tabs, shared conversations or a template library.
- Anyone who broadcasts to several chats at once.

Kaption doesn’t do bulk messaging or campaigns, on purpose: its terms forbid unsolicited messages. If sending to lists is your job, use a tool built for it.

## How do I switch from Cooby to Kaption?

1. **Install Kaption.** Add Kaption to Chrome or Edge, or download the desktop app for Mac or Windows. Your chats stay in WhatsApp, so there is nothing to export or import.
2. **Turn off Cooby while you try Kaption.** Two extensions changing the same WhatsApp Web page can get in each other’s way. Switch Cooby off in chrome://extensions and reload WhatsApp Web.
3. **Recreate your reminders.** Cooby reminders don’t move over. Add them again in Kaption, where they can repeat daily, weekly or monthly: five scheduled messages and reminders a week on Pro, unlimited on Business.
4. **Save templates and notes.** Kaption has no custom inbox tabs or template library. Copy any templates and notes you want to keep before you remove Cooby.
5. **Keep CRM logging where it is.** HubSpot and Salesforce sync has no Kaption equivalent. If your team needs it, keep Cooby for that.

[Chrome Web Store](https://chromewebstore.google.com/detail/audio-to-text-in-whatsapp/iinbhdejcemjafkabjokgeaffgnmijbh) · [Edge Add-ons](https://microsoftedge.microsoft.com/addons/detail/audio-to-text-in-whatsapp/gdgohknecjblcncbokbhpaebebmeiidk)

## Why do people look for a Cooby alternative?

From Chrome Web Store reviews, read on Nov 3, 2026. Each one links to the reviews page.

- Couldn’t cancel in the app; had to email support and use live chat. “not possible to cancel, you have to write the support an email and live chat” ([a Chrome Web Store review, May 18, 2026, 1★](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm/reviews))
- Recurring bugs with the inbox, snoozing and closing chats. “Constantly bugs with inbox, snoozing, and closing chats.” ([a Chrome Web Store review, Sep 23, 2025, 1★](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm/reviews))
- The price rose sharply; the reviewer cites 99 INR to over 1,000 INR within six months. ([a Chrome Web Store review, Jun 2, 2023, 3★](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm/reviews))
- Found the support team unfriendly. “Not a customer friendly team.” ([a Chrome Web Store review, Nov 18, 2024, 1★](https://chromewebstore.google.com/detail/cooby-best-whatsapp-exten/hcikfoejbgdmajlbhadhfchoekcoablm/reviews))

## Is Kaption cheaper than Cooby?

Only on yearly billing. Kaption Pro is US$11.99 a month, US$9.99 a month billed every 3 months and US$7.99 a month billed yearly; Cooby Extension Pro is US$9.99 a month. So Kaption costs more month to month, the same every 3 months and less yearly. Cooby’s team plans start at US$15.99 per user a month billed yearly. Cooby’s prices checked Nov 3, 2026.

## Does Kaption sync with HubSpot or Salesforce?

No. Kaption has no CRM sync. Cooby does, on its team plans.

## Can Kaption send bulk messages or campaigns?

No, on purpose. Kaption is for one-to-one messages people expect, and its terms forbid bulk and unsolicited messaging, which can also get a number banned by WhatsApp. If you need to send to lists, use a tool built for it.

## Does Kaption have an MCP server like Cooby?

Yes. Kaption’s MCP server works with Claude, ChatGPT and Cursor. Claude and ChatGPT are unlimited for your first 60 days; after that they need a plan, in credits a month: Lifetime local AI 50, Pro 250, Business 500 with its 2 numbers plus 250 per extra number. Cooby offers read-only MCP on its team plans.

All WhatsApp tools compared: https://kaptionai.com/compare/